Executive Assistant: Office of Diversity and Inclusion

Executive Assistant

REPORTS TO: Vice President for Diversity & Inclusion and Associate Dean of the Faculty

OBJECTIVE: The Executive Assistant for the Office of the Vice President for Diversity & Inclusion and the Associate Dean of the Faculty provides executive support to the chief diversity officer at Lawrence University.  The Executive Assistant serves as a primary point of contact for internal and external constituents in matters pertaining to the Office of Diversity & Inclusion.  This position supports the mission of Lawrence University by managing the administrative support for efforts related to creating a more inclusive living, learning and work environment.

ROLES & RESPONSIBILITIES:

Executive and Managerial Support

  • Manage the calendar and schedule appointments for the VP for the Office of Diversity & Inclusion and the Associate Dean of the Faculty.
  • Act as a gatekeeper to the VP’s calendar and time, creating win-win situations for direct access for students, staff, faculty, administration and external constituents.
  • Manage and coordinate daily support materials to meet required deadlines in a timely fashion.
  • Create agendas, coordinate support materials, and create necessary documents and notes.    
  • Manage the Human Resources (Position Description, Posting, Hiring, Payroll, and Evaluation) responsibilities along with daily supervision responsibilities of student interns.
  • Make necessary arrangements for VP’s travel (flight, hotel, registration, vehicle, etc.)
  • Establish necessary files (electronic & hard copy) and records for the Office.
  • Research, prioritize, and follow up on incoming issues, concerns, projects, and correspondence.

 

Communications and Coordination

  • Edit and complete first drafts for written, electronic, and printed communications. Type, compose and/or proof general correspondence.
  • Develop, maintain and update communication groups for electronic correspondence.
  • Answer and direct incoming calls in a professional manner. Greet and assist individuals visiting the office. 
  • Coordinate all meetings and events. Reserve necessary rooms (Room registration and external sites).  Order all catering needs (Catering Forms, external contacts).  Request necessary AV and technical support, including videotaping. 
  • Request all needed supplies, books, equipment, furniture, etc for the Office.
  • Create, coordinate, and disseminate necessary reports to VP and other management, faculty, staff, and students (Budget, BOT, Program demographic, Bias Incident Reports, etc).
  • Communicate Office programs via LU Insider, Posters (Workzone, Project Initiation Forms, and Digital Signs).
  • Create and coordinate necessary and appropriate marketing materials (business cards, bookmark, brochures, programs, posters, biographies, VP head shots).
  • Coordinate and complete necessary Speaking engagement materials.
  • Responsible for posting University posters and communications in the Sampson House.
  • Work with other Executive management, administration, faculty, staff, students, and clients, in a professional and confidential manner. (HR, Accounting, Catering, Communications, Facilities, IT, etc.)

 

Planning and Budgeting

  • Manage and track the expenses and budget of the Office of Diversity & Inclusion.
  • Enter budget data and run appropriate and necessary monthly reports.
  • Have an excellent knowledge of organizational planning, and budgeting and accounting processes.
  • Complete necessary forms related to budget and accounting (expense reports, check requisitions, intramural transfers, Comdata reports).
  • Coordinate planning and budget materials for the Office.
  • Assist in the planning and coordination of the annual report for the Office.
  • Coordinate logistics for strategic planning events and Diversity Conference for office and university.
  • Assist in the creation and communication of the Office’s Mission, Vision, and Theme.

 

 Other

  • In coordination with administrative staff for the President’s and Dean of the Faculty’s Offices, develop and refine procedures and systems to effectively manage routine office functions.
  • Participate in appropriate cross-training with other administrative staff in the building
  • Serve on committees assigned by the Vice President.
  • Undertake special duties assigned by the Vice President.
  • Take necessary University training (Title IX, web design, etc.)
  • Model cultural competence in executing the aforementioned duties.

 

REQUIRED QUALIFICATIONS:

  • Strong organizational skills with evidence of an attention to detail and accuracy.
  • Excellent communication and interpersonal, verbal, and written skills.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Ability to prioritize and effectively manage multiple projects well.
  • Understanding of basic descriptive statistics.
  • Demonstrated ability to engage in perspective taking and understanding cultural diversity as well as a commitment to fostering social justice.
  • Bachelor’s degree or equivalent experience.
  • At least five year’s experience supporting executive or senior level management, preferably in an educational institution or non-profit organization.
  • Proficient in Microsoft Office products (Word, Excel, Outlook, PowerPoint, etc.), Adobe Acrobat, and Social Media web platforms.

 

We encourage applications from individuals who will help us create a more inclusive Lawrence by: 1) further diversifying the staff; and/or 2) demonstrating experience with successful diversity-related initiatives; and 3) showing commitment to the ongoing development of cultural competence necessary to address the needs of diverse employees and student body. Lawrence University is an Equal Opportunity Employer and encourages applications from women and individuals of diverse backgrounds.

See https://lawrencecareers.silkroad.com/lawrenceuniversity/About_Us.html for more information about Lawrence and its surrounding community, including the New North Regional Guide which lists resources that promote diversity in the community.  

The position will remain open until filled. However, to ensure full consideration of your application, please apply before April 11, 2018. 

Job Opening: A-1 Moving & Storage

Apply now!

Summer help wanted
Local moving company is hiring for the summer.
Need certain days off? We can work with your schedule.
Job description: Work with crew to help load and unload trucks for people who are moving.

Hours: Approximately 8 am -5 pm, Monday through Friday. Flexible.

Must be physically healthy, and able to consistently lift and carry 50#.

We load and unload furniture. Stop in at our office or call.

Jean Long Manteufel
A-1 Moving & Storage
2301 W. Everett St., Appleton
734-6052
[email protected]

City of Appleton: Job Openings

City of Appleton Job Openings

Anyone interested should contact the City of Appleton Human Resources directly at: http://www.appleton.org/government/human-resources

 

Job Title: Communication Technician
Closing Date/Time: Sun. 02/28/16 11:59 PM Central Time
Salary: $18.01 Hourly
Job Type: Full-time
Location: Police Department, Appleton, Wisconsin

This is a responsible front line service position, which involves moderately complex work methods and problems. Work involves performing a wide variety of administrative, customer service, building security and clerical functions which require the application of sound judgment and self initiative in the interpretation of policies. Work is performed under the general supervision of the Administrative Services Supervisor.

COMPETENCIES
Communication
Customer Focus
Handling Difficult People
Problem Solving
Adaptability/Flexibility

View original job posting:

Job Title: Community Service Officer – CSO
Closing Date/Time: Sun. 02/28/16 11:59 PM Central Time
Salary: $13.59 Hourly
Job Type: Part-time
Location: Police Department, Appleton, Wisconsin

This is an entry level civilian position responsible for assisting other staff in the performance of para professional tasks in the Police Department. Work involves directing traffic, writing reports, conducting security checks on parks/City buildings, and impounding stray animals. Work is performed under the regular supervision of the on duty supervisor or Police Officer.

COMPETENCIES
Communication
Customer Focus
Handling Difficult People
Problem Solving
Adaptability/Flexibility
View original job posting.
Job Title: Grounds Coordinator
Closing Date/Time: Sun. 02/21/16 11:59 PM Central Time
Salary: $18.01 – $22.51 Hourly
Job Type: Full-time
Location: Parks, Recreation and Facilities Management, Appleton, Wisconsin

Under the direction of the Grounds Manager this incumbent plans, prioritizes and implements grounds maintenance operations; recognize, protect, monitor and enhances the park’s natural resources and physical improvements; analyze situations and solve problems; inspect park facilities; inspect playground equipment; prepares athletic fields for play, perform physical labor relating to projects and maintenance functions, perform all function of support staff; respond and act upon emergency situations.

COMPETENCIES

Communication
Customer Focus
Handling Difficult People
Problem Solving
Adaptability/Flexibility

View original job posting.

Job Title: Laborer – PM Shift
Closing Date/Time: Sun. 02/21/16 11:59 PM Central Time
Salary: $15.00 – $18.75 Hourly
Job Type: Full-time
Location: Municipal Services Building, Appleton, Wisconsin

This is a manual labor position in the Operations Division of the Department of Public Works. Work involves driving of City vehicles, refuse collection, street patching and repair, water main, water lateral and fire hydrant repair and maintenance, park and forestry maintenance, and minor equipment maintenance. Work is performed under moderate supervision of the Operations Foreman group and is subject to review to insure proper work performance.

COMPETENCIES
Customer Focus
Adaptability/Flexibility
Technical Skills
Communication
Positive Attitude

View original job posting.

Job Title: Police Officer
Salary: $27.43 Hourly
Job Type: Full-time
Location: Police Department, Appleton, Wisconsin

This is an entry-level sworn police position responsible for protection of life and property through the enforcement of laws and ordinances. Work involves patrolling assigned areas, responding to criminal, suspicious, traffic and unusual situations as directed; investigating activities, gathering evidence, securing areas; protecting victims, the public and property; apprehending violators, completing appropriate paperwork and other related duties as required. Police Officers are also required to perform first responder duties and provide basic emergency medical service. Duties are performed under general supervision of the on duty lieutenant.

COMPETENCIES
Communication
Customer Focus
Handling Difficult People
Problem Solving
Adaptability/Flexibility
View original job posting.

Job Opening: Assembly – Midwest Harness & Cable Corporation

Midwest Harness & Cable Corporation

Job Description:  Assembly of wire harnesses for commercial vehicles, construction equipment and generator applications.  This is a “light” manufacturing environment.

Requirements:  Basic communication skills (both verbal and written).  The ability to learn how to assemble wire harnesses according to written work instructions (training will be provided).  Basic understanding of both English and metric length measurements.  The ability to work standing for majority of an eight-hour work shift.

Job Applications are available at the Hmong American Partnership.  We can also help you fill out the application if needed.  Contact Bee Yang at 920-205-4541 or via email at [email protected]

Midwest Harness & Cable Corporation is located at N1043 Quality Drive, Greenville, WI in the business park just north of the airport.  We are looking to fill anywhere from 3-5 positions immediately, and will be looking to add additional positions in the coming few weeks.

Midwest Harness manufactures electrical wire harness assemblies for military, construction and specialty vehicle equipment.  We consider ourselves to be a “light” manufacturing facility that is an excellent opportunity for both men and women.  Our starting wage is $10/hour (although this might be negotiable based on experience).  We also offer full benefits including health insurance, dental insurance, 401K plan and short-term and long-term disability insurance.

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